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Registries

Overview​

What it is: the Registries are your company's shared reference data: the companies you work with or compete against, the people you deal with, government agencies, contracts, contract vehicles, labor categories and their rates, and uploaded pricing sheets. Each record is kept once and reused everywhere, so a company or a labor category looks the same on every program, pursuit and proposal that points at it.

Who uses it: Growth Operations, Pricing Operations and Delivery Unit Managers keep the records up to date. Anyone signed in can open the Registries and read most of it.

Common Tasks​

Where are the Registries?​

  1. In the left sidebar, click Registries.
  2. The page opens on the Companies tab. The tabs across the top are Contracts, Companies, Contacts, Government Orgs, Capabilities, Contract Vehicles, Labor Categories, Rate Book, Program Roles and Pricing Sheets.

If you arrived from a program or another record, a Back button at the top takes you back where you were.

Who can: anyone signed in.

What is on each Registries tab?​

  • Contracts: individual government contracts, found by their PIID (the government's contract number).
  • Companies: every company you deal with: your own, partners, subcontractors and competitors.
  • Contacts: the people directory: your staff, government people (such as the CO and COR) and people at other companies.
  • Government Orgs: agencies and their offices, arranged as a tree.
  • Capabilities: the list of things your organization can do, used to tag programs.
  • Contract Vehicles: the pre-awarded contracts the government buys through, such as an IDIQ or a GSA Schedule.
  • Labor Categories: job titles with their definitions (LCATs), plus any rates recorded against them.
  • Rate Book: every recorded rate in one searchable table.
  • Program Roles: the role names people can hold on a program roster.
  • Pricing Sheets: uploaded rate sheets waiting for someone to review and commit them.

Who can: anyone signed in can open every tab. The Rate Book only shows rates to people with registries access.

Who can change the Registries and who can only look?​

Most registry records are shared by the whole company, so changing them needs registries access. Without it you can read the tabs but you won't see buttons such as New Company or Edit.

  • Registries access comes with the Growth Operations, Pricing Operations and Delivery Unit Manager roles. It lets you add and edit companies, vehicles, contracts, capabilities, labor categories and rates, review pricing sheets, and see the Rate Book. Administrators do not get it automatically; they need one of these roles too.
  • Contacts can also be edited by administrators.
  • Uploading a pricing sheet is also open to administrators.
  • Government Orgs and choosing Our Company need company settings access (an administrator, or someone given company settings access).
  • Program Roles can only be changed by an administrator.

If a save fails with "You don't have permission", nothing was saved. Ask your administrator to give you a role with registries access.

Who can: an administrator grants these roles.

How do the Registries feed programs and proposals?​

The Registries hold one copy of each record, and other parts of the app point at it:

  • A program's Companies, Contacts, Capabilities and Roles tabs pick from the Registries' Companies, Contacts, Capabilities and Program Roles.
  • Pursuits and proposals refer to the same Companies.
  • Rates live on Labor Categories and are listed in the Rate Book. An uploaded pricing sheet adds rates there only once it is reviewed and committed.

Because the record is shared, editing it in the Registries changes it everywhere it is used. A record's page warns you of this: "Editing here changes the shared ... for everyone who references it". Values that belong to one program or pursuit are edited on that program or pursuit, not in the Registries.

Who can: anyone signed in can read; editing needs registries access.

What is "Our Company"?​

Our Company is the company record that is your organization. In Registries > Companies it carries a Your organization badge, and its record shows Current Our Company. Your own company is the only one with a Capabilities section, and the Labor Categories tab offers a filter to show only your own labor categories.

To change which record is yours, see Mark a company as ours.

Who can: anyone can see it. Changing it needs company settings access.

Find a company, vehicle or labor category fast​

  1. Click Search at the top of any page (or press Ctrl+K, ⌘K on a Mac).
  2. Type at least two letters of the name.
  3. Results are grouped as Companies, Vehicles, Library and Labor categories. Click one to open it in the Registries.

The search matches plain text in names, not meaning. If one source can't be searched, the search says so and suggests browsing the Registries instead.

Who can: anyone signed in. You only see records you are allowed to see.

What do LCAT, IDIQ, GSA MAS, UEI and CAGE mean?​

  • LCAT (labor category): a job title with its definition (duties, education, experience) that a contract is priced by, such as "Senior Software Engineer".
  • Rate book: the collected hourly (or other) rates for labor categories.
  • Contract vehicle: a contract the government has already awarded so agencies can order work through it quickly.
  • IDIQ: Indefinite Delivery, Indefinite Quantity, a vehicle where orders are placed as needed up to a ceiling.
  • GSA MAS / GSA Schedule: the General Services Administration's Multiple Award Schedule, a government-wide vehicle with pre-approved ceiling rates.
  • GWAC, BPA, MAC: other vehicle types (government-wide acquisition contract, blanket purchase agreement, multi-agency contract).
  • PIID: the government's identifier for a contract or order.
  • UEI: Unique Entity ID, the 12-character ID a company gets in SAM.gov.
  • CAGE code: the 5-character code that identifies a contractor's facility.

Who can: anyone.

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